FAQ - beginning

How do I introduce my chemical into Australia?

What does it cost to introduce a chemical?

Does Chemintro introduce my chemical on the AICIS system?

How do I get started?

How do I get around the site?

Is there an overview?

FAQ - operations

Is my chemical listed?

Pathways available to introducers from 1 September 2022

Chemintro won't let me establish my company login. Why?

Do I really need the CAS number?

I'm a consultant with multiple clients, so how do I set up Chemintro?

?

?

Why have chemicals and products?

Can I create products first?

Where can I find in-silico applications and test guidelines?

Why are salt and/or ester parent hazards affecting categorisation?

How do I create a Useful link?

Document management system?

FAQ - security

Can I go back in time to review earlier data?

Is staying logged in a security risk?

Security rules for adding a new user?

What are Chemintro roles?

 

 

 

 
How do I introduce my chemical into Australia?

 


1.   Check to see if it is already listed; if so, skip to 3
- Chemintro auto-creates the necessary AICIS web link to check this.

2.   If not already listed, categorise your chemical according to AICIS Guidelines
- This is what Chemintro does for you

3.   If you decide to introduce it, register your company with AICIS
- You or your consultant or agent does this

4.   Produce the Chemintro Introduction report for your chemical › see below
- Use this to guide your declaration at the appropriate time on the AICIS website to introduce your chemical

5.   Be ready to answer AICIS questions if/when they ask
- Chemintro predicts those questions during categorisation and manages your supporting information so you can more confidently answer them.
 
What does it cost to categorise a chemical using Chemintro?

 

›   Once-only Chemintro charge to determine introduction category - even if it changes over time - and predict AICIS information requirements for Assessed, Reported or Exempted categories.

›   No-charge for Listed, Commercial evaluation or Exceptional circumstances categories

›   No-charge for information management - for all six categories - to support AICIS obligations including annual reports and document management for assessments

 

But what does it cost to introduce a chemical?

 

›   Once-only AICIS fee - for each introduction they actually assess. Varies according to category and focus for Assessed category

›   Reported and Exempted are no-charge unless you opt to have them assessed.

›   Visit our simple AICIS fee calculator page. Select any appropriate health and environment focus and click the calculate button to see exactly.

›    Annual AICIS fee - for your own corporate registration. Varies with value of previous year introductions. Other fees and charges may be incurred.

 
Does Chemintro introduce my chemical on the AICIS system?

 

No. The Act requires that you personally make a legal declaration. Unlike public accountants with the ATO, we are not an agent of AICIS. Chemintro plus your input delivers results used by you to guide your declarations on the AICIS website.

 
How do I get started?

 

›   Register to establish your company in Chemintro and your own Admin login

›   You will arrive at a form to begin entering chemical data

›   Follow our on-screen help text and prepare to be amazed!

 
How do I get around the site?

 

For general info start on the home page. Click links in the page footer. Some are repeated in the top-right triple-bar menu. Clicking CHEMINTRO in the header always gets you back to the home page. Clicking CHEMINTRO in the footer always gets you to the top of the current page.

After login (top left) in the data entry part of the site, there is always a Main menu and 'breadcrumbs' navigation near the top of each page.

Look for the Chemical menu and select your chemical or click the Industrial chemicals + Add button or select your product or click the Products + Add button.

Once in the chemical screen, it is a single page for all your data where (SHOW) and (HIDE) links keep things neat. One exception is that you can access products in popup forms from that single page chemical screen.

Introduction category and other detail in the Chemical screen can be computed when sufficient data, including product volumes, have been entered.

What you can see and do at the 'Main menu' depends on your assigned roles. Check them in your user profile.

To get back to the website home page from data entry, click the 'Website home' link visible at the top of every data entry page. To get here instead, click the 'FAQ' link beside it.

 
Chemintro overview

 

Information is managed to satisfy the Act, the Rules, AICIS guidance and most importantly, to make life easier for you!

  

For a raw material (eg Product #1 in the diagram) the chemical being introduced is its only ingredient. Products (eg Products #2, #3 and #4) have other ingredients.

When any product's volume changes, all its ingredient chemicals volumes change according to individual proportions. This may change some categorisations where volumes are near a tipping point.

Data report is for reviewing data entry and workflow management. Introduction report shows categorisation and reveals the answers you want during AICIS online introduction.

 
Is my chemical listed?

 

On first saving1 with a valid CAS number, Chemintro automatically creates three Useful links.

Scroll down to see this ...

The one you want is "AICIS CAS number search".

Show that link and click it to visit the AICIS web page for your chemical.

You should see an AICIS link "CAS Number: xxx-yyy-z." Click to see any special conditions, information requirements or reporting obligations by which your introduction would be bound.

If not found, the other two Useful links may throw more light on your chemical from AICIS's viewpoint. In particular, the Google search should find all available documents containing your CAS number on the AICIS website.

In any case, you should make the applicable selection in the Chemintro AICIS listing field

1 Or selecting AICIS in the Useful link creator field.

 
Pathways available to introducers from 1 September 2022

 

AICIS says the transition period for chemicals introduced under the NICNAS exemptions which ended on 31 August 2022 is not being extended. They are considering rule changes and publish a flowchart for the currently available pathways.

 
Chemintro won't let me establish my company login. Why?

 

Perhaps someone else has already registered your company. If so, the only person who can give you a login is your company's Admin user. Otherwise, get in touch to discuss possible alternatives.

 
Do I really need the CAS number?

 

No ... but it helps. Chemintro uses it to collect information from the internet on the first save.

Also, not knowing the CAS number when it exists means you need a written undertaking from the person who does know, that they will provide it if requested by AICIS.

 
I'm a consultant with multiple clients, so how do I set up Chemintro?

 

Best practice is to create a separate company for each client.

For small clients, you might create a separate division per client within your own company to segregate their chemicals. Chemintro Support would be able to manually swap such a division to a new client company on request.

 
Save and continue editing?

 

As you enter or change data on screen, that information needs to be saved to the database. The button lives at the top and/or bottom of each data entry page. If this smaller version appears in the middle of a page, clicking it will usually relocate to the top of the page where the real button is.

But that isn't the entire picture - it also triggers an immediate re-computation of outputs.

But that's still not all! If your re-computation depends on data stored in the database - as it usually does - if the data you are saving is the data needed in that computation and it isn't yet stored, you would have to click the button again to re-compute with the latest data.

 
View on site? Two reports, one button

 

In any data entry screen, if there is a link, it means there is another view or report to be seen.

In the Chemical page, that link defaults to the Data Report. It shows all the entered, generated and collected data which is used to compute introduction category. That includes Useful Links and Notes1.

To switch across to the Introduction Report instead, open the Introduction section of the chemical page and change Report type from Data Report to Introduction Report as described by the help text.

1 Usually Notes are shown at the end of the Data report in alphabetic order. However, if a field label appears in a Note title, that Note will relocate itself higher up in the Data report, directly below the field and its contents.

 
Why have chemicals and products?

 

If a chemical has health or environment hazards, AICIS cares about declared end-uses and maximum concentrations in products to understand the actual risk. We need both to categorise the chemical.

Chemintro can accurately keep track of all your chemicals in all your products at all the different concentrations and accurately calculate total introduction volumes and AICIS categorisation for each.

This also provides a "what if" capability for chemical categorisations near a tipping point volume.

Chemintro can also categorise equally accurately based on a single pseudo-product per chemical with declared volume, product end-use and maximum concentration.

 
Can I create products first?

 

Yes, but ... for data entry efficiency, chemicals first or products first depends on commonality of ingredient chemicals in your product portfolio. If in doubt, chemicals first - or get in touch to discuss!

 
Where can I find in-silico applications and test guidelines?

 

AICIS guidance includes a page of links to acceptable in-silico applications for QSAR/read-across chemical characteristics for both health and environment ...

https://www.industrialchemicals.gov.au/guide-categorising-your-chemical-importation-and-manufacture/appendix-silico-predictions-categorisation

For test guidelines, Chemintro has an OECD role which reveals (in the main menu) all the OECD tests which AICIS finds acceptable. Ask your Admin to give you that role.

 
Why are salt and/or ester parent hazards affecting categorisation?

 

AICIS says those hazards exist, therefore Chemintro adds them.

In this case the software creates a Note entitled Salt and/or ester parent hazards showing which parental hazards have been auto-inserted.

You can always add your own hazards in Chemintro to influence categorisation but if in your expert judgement one or more salt and/or ester parent hazards are inappropriate, you may defeat the software! This is how:

  1. Edit the parental hazards Note title to append 'Not applicable'
  2. Document which hazard(s) you are deleting and why - in the Note
  3. Delete only those hazards which do not apply
  4. Click twice
This will get your decisions stored in the database so Chemintro can re-categorise accordingly and then re-create the correct information notes as well as links for checklist and record keeping obligations. See also Chemintro Ticket #24

 
How do I create a Useful link?

 


1.   On the 'Chemical' page click in the 'Useful links' section
- That will insert a new, empty Link record with a Show link

2.   Click the Show link to reveal the empty record
- Show will become Hide

3.   Name the link
- Link name is mandatory

4.   Paste in any web address pertaining to the chemical
- The address will become clickable after saving. It should be noted for link security that members of your company with the Author role will be able to see it in Chemintro.

5.   Optionally, write a synopsis of what the link does and click

See also the Useful link creator and Checklist creator section nearer the top of the chemical page. It has a Link creator selector which can make useful links to various public databases around the web for your chemical.

 
Document management system?

 

Simple but effective document management in Chemintro is tailored for AICIS assessments and assumes documents are downloadable.

Chemical Notes represent documentation to be acquired and stored and Useful links retrieve/download items when desired.

While this can always be done manually using , creating IUCLID6 documentation Notes is now fully automated. Obviously, you still have to obtain the actual documentation and permission to use it!

1.   On the 'Chemical' page in the Checklist creator field, select 'Generate a Note for every item in the Required checklist'
- That will scan the 'Required items' checklist note and insert new Notes each titled with the required IUCLID6 item ready for you to start work
- Checklist notes vary depending on categorisation
- There is also a Checklist creator selection for 'If available' items

2.   Acquire the document and put it in your storage location
- Presumably, requiring proper credentials for access

3.   Change the Link field from 'No' to 'Yes' and click
- A Useful link will be created and the Note will be deleted. If a proper URL is detected in the note, it will automatically be put into the Link URL field. Adjust as necessary. Three greens!

NB: Any Note can be converted to a Useful link in this way, making it an ideal mechanism for any workflow management. The above-mentioned checklists just auto-create notes for AICIS assessments.

 
Can I go back in time to review earlier data?

 

Yes ... we save two secure snapshots per day. Name the day and time and we can launch the Time Machine with your data loaded.

Also. Annual summaries have archived copies of Introductions for each year. These are archived on the Date submitted which is documented in each annual summary report.

 
Is staying logged in a security risk?

 

Only if you leave your machine unattended in an insecure environment. Best practice is to log out manually when appropriate. Your own in-house policies will define your responsibilities here.

 
Security rules for adding a new user

 

When adding a new user please observe the following security rules:

  1. Add the new user with correct email address. See 5 below
  2. Protect the account with any strong temporary password
  3. Assign the minimum roles required for the new user to perform their work - and save
  4. Pass on the website URL (https://chemintro.com) to the new user BUT NOT the password
  5. Ask the user to click 'Forgotten password' at login to get a password reset token via email
  6. and

  7. Always disable the user account when someone leaves or takes holidays

 

What are Chemintro roles?

Admin role

Allows creation of new users for the company plus the ability to assign any role (including Admin) to those users. Only the Admin role can see all users in their company. This role is auto-assigned to the first user, created during initial registration.

Agent role

Allows read-only access to Chemintro Introduction reports (not Data Reports) but no access to chemical data. Designed for keeping trade secrets when no other roles are assigned. Allows a local Agent to deal with AICIS when full disclosure is not immediately appropriate.

Author role

Allows chemical data entry for introductions. This is the key and only role required for a competent person hired to do chemical data entry for you. This role is also auto-assigned to the first user, created during initial registration.

Manager role

The introducer needs this role. Allows adjusting company profile information, submitting Annual Declarations, purchasing bulk package deals and monitoring invoicing and receipted transactions. This role is manually assigned by the Admin user(s).

OECD role

If assigned, reveals the list of all OECD tests of interest to AICIS. Each entry in the list carries the URL address for that test. Authors are interested in such detail because required tests are listed in Chemintro chemical notes accompanying categorisation.

User role

Allows viewing company detail on a read-only basis, editing your own profile and changing your own password. Everyone gets this role.

By assigning specific roles, the Admin user has complete control over data editing and visibility.

Admin Author Manager Agent OECD User
Create new users and assign roles,
disable and enable logins and view/
edit own company member profiles

View/edit chemicals and products
and produce Data (audit) reports

View Introduction reports and
Annual Summary reports

View/edit corporate profile, monitor
transactions and purchase bulk
package deals for Introductions

View OECD tests. These are listed
in Chemintro categorisation notes

Edit own User profile, change own
password and view own company