FAQ - beginning
FAQ - operations
FAQ - security
How do I introduce my chemical into Australia?
1. Check to see if it is already listed
- Chemintro automatically searches the inventory for you and notes any asessment scope, restrictions and/or obligations
- If listed you can introduce it immediately
2. If not already listed, categorise your chemical according to AICIS Guidelines
- Chemintro does this for you
3. If you decide to introduce it, register your company with AICIS
- You or your consultant or agent does this
4. Produce the Chemintro Introduction report for your chemical › see below
- Use this to guide your declaration at the appropriate time on the AICIS website to introduce your chemical
5. Be ready to answer AICIS questions if/when they ask
- Chemintro predicts those questions during categorisation and manages your supporting information so you can more confidently answer them.
Chemintro features Top
Chemintro is information management software which:
What does it cost to categorise a chemical using Chemintro? Top
› Once-only Chemintro charge to determine introduction category and predict AICIS information requirements for Assessed, Reported, Reported <= 10kg or Exempted categories.
› No-charge for Listed, Commercial Evaluation or Exceptional Circumstances categories
› No-charge for information management - for all categories - to support AICIS obligations including annual reports and document management for assessments
But what does it cost to introduce a chemical?
› Annual AICIS fee - for your own corporate registration. Varies with value of previous year introductions.
› Once-only AICIS fee per introduction. Varies according to category and focus. Visit our simple AICIS fee calculator to see exactly.
Does Chemintro introduce my chemical on the AICIS system? Top
No. The Act requires that you personally make a legal declaration. Unlike public accountants with the ATO, we are not an agent of AICIS. Chemintro plus your input delivers results used by you to guide your declarations on the AICIS website.
How do I get started? Top
› Follow our on-screen help text and prepare to be amazed!
Chemintro won't let me register my company. Why? Top
Perhaps someone else has already registered your company. If so, the only person who can give you a login is your company's Admin user. Otherwise, get in touch to discuss possible alternatives.
How do I get around the site?Top
For general info start on the home page. Click links in the page footer. Some are repeated in the top-left triple-bar menu. Clicking CHEMINTRO in the header always gets you back to the home page. Clicking CHEMINTRO in the footer always gets you to the top of the current page.
After login (top right) in the data entry part of the site, there is always a Main menu and 'breadcrumbs' navigation near the top of each page.
Look for the Chemical menu and select your chemical or click the Industrial chemicals + Add button or select your product or click the Products + Add button.
The chemical screen is a single page for all your data entry where (SHOW) and (HIDE) links keep things neat.
Introduction category and other detail in the Chemical screen can be computed when sufficient data, including product volumes, have been entered.
To get back to the website home page or this FAQ page from data entry, click the 'Website home' or 'FAQ' link visible at the top and bottom of every data entry page.
Chemintro overview Top
Information is managed to satisfy the Act, the Rules, AICIS guidance and most importantly, to make life easier for you!
For a raw material (eg Product #1 in the diagram) the chemical being introduced is its only ingredient. Products (eg Products #2, #3 and #4) have other ingredients.
When any product's volume changes, all its ingredient chemicals volumes change according to individual proportions. This may change some categorisations where volumes are near a tipping point.
Data report is for reviewing data entry and workflow management. Introduction report shows categorisation and reveals the answers you want during AICIS online introduction.
Is my chemical listed? Top
On first saving with a valid CAS number, Chemintro automatically checks the AICIS inventory and makes the appropriate selection in the empty AICIS listing field from ...
There is another (manual) selection "Listed but NOT within any defined scope or conditions of introduction" in case you cannot comply. In that case, you need to apply formally to AICIS for a listing variation - or - simply categorise your chemical.
You can make the software repeat the search by blanking the field out and saving again.
Making the search yourself
On first saving with a valid CAS number, Chemintro also automatically creates three Useful links.
Scroll down to see this ...
You probably want "AICIS CAS number search".
If "Searched for but not found", the other two Useful links may throw light on your chemical from AICIS's viewpoint. In particular, the Google search should find any available documents containing your CAS number on the AICIS website.
In any case, you should make the applicable selection in the Chemintro AICIS listing field
You can re-generate these links by deleting them and selecting 'AICIS' in the Useful link creator field.
What about tiny quantities?Top
In 2022, AICIS changed the Rules to allow introductions up to 10kg per year with some non-negotiable hurdles but more relaxed rigour around proving the categorisation.
You still need to declare what you know in a pre-introduction report. But AICIS will not insist on studies and test reports - unless your declaration worries them
Chemintro will categorise your chemical as Reported <= 10 kg - Low risk if you wish. It will also create a note for you detailing any hurdles not cleared and - if so - will re-categorise into the correct category.
What is it about blends? Top
AICIS guidance is absolutely clear. They are only interested in individual chemicals being introduced in a blend. The only concession they offer is that you can submit a single Pre-Introduction Report for a blend provided all chemicals in it meet the criteria.
Even so, blends are a great boon for data entry. In Chemintro you can pre-assemble blends and add them to products as desired!
If different blends have some of the same chemicals - proportions get automatically adjusted!
Here are the instructions for making blends work in Chemintro.
Can I use brands to manage information? Top
Here are the instructions for making brands work in Chemintro.
Do I really need the CAS number?Top
No ... but it helps. Chemintro uses it to collect information from the internet on the first save.
Also, not knowing the CAS number when it exists means you need a written undertaking from the person who does know, that they will provide it if requested by AICIS.
What is AICIS bulk inventory status?Top
Chemintro always creates an AICIS inventory status note for each chemical. Additionally, it keeps that note updated if and when AICIS changes the status of that chemical in the inventory. However, that means you must have already created that chemical in Chemintro.
Bulk inventory status delivers a summary of the inventory status for each CAS number in a list of CAS numbers you provide. That list can be pasted in or uploaded as a text file.
What is bulk import? Top
If you provide a list of CAS numbers, CAS number bulk import will generate skeletal chemical data entry for each one. The list can be pasted in or uploaded as a text file.
But there is more! If you wish to also include a product or blend name (and/or formulation number), Chemintro will treat the skeletal chemical generated for each CAS number on that list as an ingredient of that product.
Obviously this does not include proportions, volumes or product uses - but it does offer considerably more labour saving. Chemicals are not duplicated in Chemintro which keeps the information perfectly synchronised with real life when CAS numbers are repeated in multiple product CAS lists!
What is AICIS inventory monitoring?Top
This is a free subscription service for up to ten chemicals.
If you switch it on, Chemintro will send you an email notification if and when the inventory status of your chemicals gets changed by AICIS.
Individual notifications prompt you to visit the chemical to discover and then acknowledge what the changed note says.
The notification will be repeated every 13 weeks if not acknowleged. That 13 weeks is the default. It can be shortened to as little as a week. In fact for testing purposes, we leave a canary note unacknowledged and expect a weekly notification.
Bulk import of all your CAS numbers is the fastest way to get started with inventory monitoring.
I'm a consultant with multiple clients, so how do I set up Chemintro?Top
Best practice is to create a separate company for each client.
It is necessary for you to create your own company in Chemintro as well to become a "base" for managing your own clients. This does not compromise security.
Save and continue editing?Top
As you enter or change data on screen, that information needs to be saved to the database. The button lives at the top and/or bottom of each data entry page. If this smaller version appears in the middle of a page, clicking it will usually relocate to the top of the page where the real button is.
But that isn't the entire picture - it also triggers an immediate re-computation of outputs.
But that's still not all! If your re-computation depends on data stored in the database - as it usually does - if the data you are saving is the data needed in that computation and it isn't yet stored, you would have to click the button again to re-compute with the latest data.
View on site? Three reports, one buttonTop
In the data entry screen, means there is a report to be seen.
In the Chemical page, that link defaults to the Data Report. It shows all entered, generated and collected data. That includes Useful Links and Notes1.
To switch across to the Introduction Report instead, open the Introduction section of the chemical page and change Report type from Data Report to Introduction Report as described by the help text.
There is also a third report - Memorandum of Understanding for Exempted and Reported introductions. This emphasises the need for suppliers to provide information to AICIS if requested.
1 Usually Notes are shown at the end of the Data report in alphabetic order. However, if the exact wording of a field label appears in a Note title, that Note will relocate itself higher up in the Data report, directly below the field and its contents.
Why have chemicals and products?Top
AICIS cares about declared end-uses and maximum concentrations of introduced chemicals in actual products to really understand the risk. Chemintro therefore needs that same product information to categorise the chemical.
Chemintro accurately keeps track of all your chemicals in all your products at all the different concentrations and accurately calculates total introduction volume for each chemical ingredient and considering product end-uses, computes AICIS categorisation for each chemical.
This functionality provides a bonus "what if" ability for chemical categorisations around volume tipping points.
Chemintro can categorise equally accurately based on a single pseudo-product per chemical with declared volume, product end-use and maximum concentration. Please note that pseudo-products are not permitted if chemical identity is opaque.
Can I create products first?Top
Yes, but ... for data entry efficiency, chemicals first or products first depends on commonality of ingredient chemicals in your product portfolio. If in doubt, chemicals first - or get in touch to discuss!
Where can I find in-silico applications and test guidelines?Top
AICIS guidance includes a page of links to acceptable in-silico applications for QSAR/read-across chemical characteristics for both health and environment ...
For test guidelines, Chemintro has an OECD role which reveals (in the main menu) all the OECD tests which AICIS finds acceptable. Ask your Admin to give you that role.
Why are salt and/or ester parent hazards affecting categorisation?Top
AICIS says those hazards exist, therefore Chemintro adds them.
In this case the software creates a Note entitled Salt and/or ester parent hazards showing which parental hazards have been auto-inserted.
You can always add your own hazards in Chemintro to influence categorisation but if in your expert judgement one or more salt and/or ester parent hazards are inappropriate, you may defeat the software! This is how:
How do I create a Useful link?Top
1. On the 'Chemical' page click in the 'Useful links' section
- That will insert a new, empty Link record with a Show link
2. Click the Show link to reveal the empty record
- Show will become Hide
3. Name the link
- Link name is mandatory
4. Paste in any web address pertaining to the chemical
- The address will become clickable after saving. It should be noted for link security that members of your company with the Author role will be able to see it in Chemintro.
5. Optionally, write a synopsis of what the link does and click
See also the Useful link creator and Checklist creator section nearer the top of the chemical page. It has a Link creator selector which can make useful links to various public databases around the web for your chemical.
What is 'Not yet acknowledged' all about?Top
The software knows how to transfer responsibility to you! This happens automatically when an important note needs to be acknowledged. Such a note gets "Not yet acknowledged" appended when created. The software immediately detects that on saving and raises an error to bring it to your attention.
Any error forces you to deal with it before proceeding. If you alter "Not yet acknowledged" (NYA) you defeat the error and thereby acknowledge that you have seen the information.
That's not all ...
There is an opt-in email reminder system triggered by NYA noted chemicals. Typically this is used for notification that terms of an AICIS listing have changed.
But it can be used for other reasons. You can include your own notes in that system by appending "not yet acknowledged" to a note. Notice the lower-case. That bypasses the error on the next save and gets changed to "Not yet acknowledged" which re-enables it for the following save.
This lower-case trick lets you save without acknowledging. While this apparently defeats responsibility transfer, we are all adults here! You obviously want to keep NYA alive - maybe for ongoing notifications?
Document management system?Top
Document management in Chemintro is tailored for AICIS assessments and assumes completed documents are locally downloadable.
Notes represent documentation yet to be acquired and Useful links point to completed items.
While this can always be done manually, if a chemical is categorised as 'Assessed', the process commences automatically.
Chemintro creates two chemical Notes. These are both specific IUCLID6 checklists. One is for AICIS 'Required' items and the other for 'If available' items.
Different 'Checklist' notes can be generated for different categories. See the Checklist creator field drop-down selector in Chemical data entry.
Document and workflow management 'how to' ...
1. In the Checklist creator field, select 'Generate a Note for every item in the Required checklist'
2. Acquire the document specified in a generated Note and upload to your private storage
3. Put the URL in the Note, change the
Link field from 'No' to 'Yes' and
The Note will be converted into a Useful link. If a URL is detected in the note, it will become the Link URL.
NB: Any Note can be converted to a Useful link in this way, making it an ideal mechanism for any workflow management.
Can I go back in time to review earlier data?Top
Yes ... name the day and time and we can launch the Time Machine with your data loaded.
Also. Annual summaries have archived copies of Introductions for each year. These are archived on the Date submitted which is documented in each annual summary report.
Is staying logged in a security risk?Top
Only if you leave your machine unattended in an insecure environment. Best practice is to lock your screen or log out manually when appropriate. Your in-house policies will define responsibilities here.
Security rules for adding a new user Top
When adding a new user please observe the following security rules:
What are Chemintro roles?
|Create new users and assign roles,
disable and enable logins and view/
edit own company member profiles
View/edit chemicals and products
View Introduction reports and
|View/edit corporate profile, monitor
transactions and purchase bulk
package deals for Introductions
View OECD test guidelines and other
Edit own User profile, change own